Online club management · Switzerland
Give your volunteers their time back. And give your members a choice.
You love your club and you give it everything. But between the roll to keep current, the e-mail addresses that no longer answer and the duty roster to rebuild every year, there is hardly anything left for the gym itself.
MyGym Web is an online application, mobile included, that takes over a club's paperwork — members, events, sign-ups, messages, documents, membership fees, calendar. Nothing to install, neither for you nor for your members. A browser is enough.
You know the feeling.
There is always one member whose e-mail address is no longer right — and who “never received anything”.
There is always someone who quit and is still on the lists, and a newcomer who is on none of them yet.
There is always a batch of changes to report to your federation, within a fortnight, and nobody left who knows which ones.
And there is always someone who finds the duty roster unfair.
A shift in philosophy
You find more volunteers when you leave them a choice.
Volunteers are getting scarce, and the usual way of asking does not help: a form, then shifts handed out in the order the answers come in. Those who answer late because they work, those who will not push to the front, those who already gave a lot last year lose out every time. The more leeway you leave the people willing to give their time, the likelier they are to come. That is where MyGym Web starts.
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Everyone declares their availability.
A member ticks every time slot they are free for — not one, as many as they like — and names the duties that suit them. Nobody is handed a schedule decided without them.
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MyGym Web builds the roster.
The computation honours availabilities and preferences, accounts for roles and age limits, caps the duration per person per day, and balances the load, in minutes, across all members. A slot nobody wants is worth all the more — whoever takes it gets priority elsewhere.
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You stay in control.
You pin what you want to keep, you group the people who come together, you run the computation again. The hours-per-member table shows in black and white that the split is fair — and you export it to Excel.
The best slots no longer go to whoever answered first.
What it changes on an event Saturday
No more availability table to copy out by hand on Friday evening.
No more phone calls the night before to plug a hole in the roster.
No more argument about who did the most — the hours are there, in writing.
And everyone decides how they are approached.
Giving your time also means accepting to be interrupted — better, then, on terms you chose yourself. One e-mail per message, a daily digest, a Telegram message, a notification on the phone, or simply the club inbox at the next sign-in: every member sets which channel and how often they are reached. You keep the certainty of being read — a convocation, an invoice or a deadline is flagged as an “important message” and overrides every preference.
In practice
What you will never do by hand again.
Your roll up to date, and what has changed
Write to the right people, without copying an e-mail address
Sign-ups: one date to enter, nothing to chase by hand
Membership fees, with the Swiss QR invoice
Documents and calendar, once and for all
And also
- Tags and tag groups
- Roles and delegated administration
- Member import from a spreadsheet
- Duplicate merging
- Excel exports built to measure
- Photos and image rights
- Tracking of equipment on loan
- English, French, German
Integration
If your club goes on stage.
A gala, an annual show, a theatre evening: StageFlow draws the choreography — performers to scale, animated transitions, stage and action sheets to print. It is a separate product, and it plugs into your club.
The integration adds nothing to your subscription; StageFlow is billed separately. It is switched on club by club, on request.
Before you go further
Is this right for your club?
MyGym Web is not right for every club, and saying so plainly saves everyone time.
Yes, if
Not yet, if
Pricing
| Club size | 1 year | 2 years |
|---|---|---|
| Hosting for one group up to 60 members | CHF150.00 | CHF280.00 |
| Hosting for one club up to 120 members | CHF200.00 | CHF380.00 |
| Hosting for one club up to 200 members | CHF250.00 | CHF470.00 |
| Hosting for one club up to 300 members | CHF340.00 | CHF650.00 |
| Hosting for one club up to 500 members | CHF450.00 | CHF870.00 |
Prices in Swiss francs, per subscription.
Document storage
- 3 GiB — CHF15.00 per year
- 10 GiB — CHF35.00 per year
- 20 GiB — CHF60.00 per year
No automatic renewal. At the end of each subscription — one year or two, whichever you chose — it is you who decides whether to renew.
Order online| Services included |
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| License for MyGym Web's application usage |
| Hosting of a MyGym Web website for your club |
| Mail server for sending emails to your members from the MyGym Web application |
| Domain name for accessing your MyGym Web website |
| SSL certificate from Let's Encrypt for ensuring the confidentiality all the data transmitted to your MyGym Web website |
| Free updates of MyGym Web application with bug fixes and improvements |
| 5/7 email support in case of questions or problems |
| Access to our online ticket system for asking questions and submitting bugs |
Support is self-service.
No hotline. Instead, some sixty pages of online help with a natural-language search — you ask your question as you would ask a person, and it takes you to the right section —, context-sensitive help in every screen, six illustrated tutorials and around ten videos, regenerated every time the interface changes. For anything else, online support in your customer area: support requests and bug reports, handled on weekdays.
Three steps to get started
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Try the demo
The demonstration site is open and already populated. Have a look around with the person who will be sending the messages.
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Order online
Pick your club size and the length of the subscription on the website.
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You are online
Allow about a week for the setup, under the domain name of your choice.